Organizations around the world often grapple with finding optimum ways to manage their workforce. As companies expand, the leaders face hurdles with workforce management and process automation. Distributed workforce environments have made this challenge more detrimental for businesses in recent years. This has given rise to a host of problems like excessive absenteeism, buddy punching, and frequent breaks among employees, which ultimately cost businesses millions of dollars every year.
Larger enterprises often opt for Human Resource Management Systems (HRMS) to tackle this problem. Many HRM systems available in the market today have a large umbrella of modules like onboarding, managing recruitment processes, Performance management, time attendance to name a few. However, most companies find that the time attendance module and workforce management module in these HRM systems have very basic functionalities that will not be effective in tracking the time and productivity of the workforce of an organization that has on-premise, remote working, as well as feet on street employees. Most HRM systems do not provide real-time attendance processing features like biometric facial recognition systems and very advanced mobile and tablet-based attendance systems.
Since tracking, recording, processing time and productivity of the workforce are extremely critical to an organization, employers must opt for configurable, cloud-based time attendance and workforce management solutions with intrinsic capabilities, that will keep track of the distributed workforce of different departments in real-time.
How can a cloud-based real-time attendance management system help your organization?
Biometric capabilities: SaaS-based time attendance management systems have advanced biometric features like fingerprint and facial recognition, and have mobile and tablet-based attendance processing capabilities. Remote employees and those in office premises can make use of this feature to record their punch in and out times. This data will be recorded and stored in the cloud in real-time and can be accessed by supervisors and team leaders from any location.
Tracking distributed workforce: Keeping track of the productivity of your remote team and field employees often become complicated. Moreover, without the physical presence of employees, there is an increase in fraudulent practices like proxy punching. Workforce management systems that have a dedicated mobile and tablet app can take care of this issue by making it mandatory for employees to punch in through mobile/tablet apps with selfies and geo-tagging features which can be verified by HR through daily reports.
Time tracking & analytics: Time attendance systems also provide intrinsic real-time insights into the daily productivity of each employee. There are separate modules for leave management that allow the human resource team to keep track of the amount of time per month that each employee has worked. These analytics data would give you a detailed understanding of the attendance trends in your organization and can help the organizations plan their resources better. Payroll processing is also made seamless with the help of this data, as all the information can be retrieved from the cloud anytime, anywhere.
Work allocation: Organizations often have a plethora of teams engaged in different processes pertaining to the organization. Each of them will have different work schedules depending on the work in question. Today’s time attendance management systems have shift-scheduling modules and detailed timesheets that will help managers plan rosters to ensure the availability of resources at any given time.
Scalability: SaaS-based time attendance management solutions help make the systems scalable and configurable depending on the number of employees in the organization at any given time. It is a pay-per-use solution that also offers employers flexibility and reduces the total cost of ownership over time. It can also be configured for niche requirements based on the needs of different industries.
Integrated with existing HRMS: Organizations that already own an HRM System and/or payroll system need not worry about managing multiple systems since cloud-based time attendance systems have APIs for seamless integration with most leading HRM/Payroll systems available in the market today.
Owning an HRM System alone will not allow organizations to manage a myriad of workforce types, or gain specific employee insights of different functionalities. To future proof your workplace against unexpected disruptions like the ones in present times, it is essential to have a dedicated cloud-based time attendance solution that will serve as the lynchpin to help you track your distributed workforce effectively.